Special Collections & Archives encourages patrons to photograph material with their own smart phones and cameras wherever possible. For more information about our camera policy, please see the Reading Room Rules of Use.
The Reading Room is equipped with a document scanner that can be used free of charge.
Should you need high-resolution duplications of any materials, please request them via the following forms:
What to Know Before You Request
Turnaround time for standard reproduction orders is four working days (see details below).
Duplications larger than 11x17 cannot be made.
Any necessary limitations on copying from archival and manuscript collections are determined when the order is reviewed.
Reformatting of audio-visual material is done at the request of patron at price when possible. Due to limited staffing and the complexity of audio-visual reformatting requests, a single patron may request no more than 10 items to be formatted in a six month period. Please inquire well in advance of your need/deadline at firstname.lastname@example.org or (949) 824-3947.
You will receive an invoice once your request has been processed. For general price breakdown, please consult the table below.
(paper or digital PDF format)
|Up to and including 11 x 17 b&w or color copies||$1.00 per every 5 copies|
|Service fee (for orders over 100 copies)||$5.00 fee per every 100 copies|
High-resolution digital scans
(TIFF, JPEG format)
|Scans of prints (up to 11 x 17), negatives, and slides||$1.00/image|
|Service fee per scanning order||$5.00/order|
|CD fee for digital scans||$10.00/CD|
Small scan orders are delivered at no charge by email or file transfer. Larger orders are burned to CD and delivered via mail. See shipping charges below.
|Shipping||Images delivered via email or file transfer||No charge|
|Campus mail||No charge|
|Standard mail||$5 minimum per order|
|Rush Orders||Add 100% to price of total order.|
|Prices are subject to change without notice|
Additional handling fees
For patrons not affiliated with UCI, an additional 15% UC overhead fee will be charged when paying by check. An additional $2.50 invoice fee may also apply.
Standard and RUSH orders
Standard orders are defined as photocopy orders of fewer than 100 pages or digital image orders of fewer than 25 images. We guarantee completion of standard orders within four working days and RUSH orders within two working days. The turnaround time for larger orders cannot be guaranteed.
Payment by credit card is not available at this time.
- Advance payment is required for all reproduction requests; staff must review requests and prepare invoices.
- We encourage patrons to pay by check (payable to UC Regents) or money order. International patrons may pay by wire transfer.
- UC departmental recharges are accepted for all types of orders.
Donor and Office of Origin Services
Donors of archival material or representatives from UC Irvine offices or organizations that have transferred records to Special Collections and Archives are entitled to the following services:
- 50 complimentary photocopies per fiscal year
- 5 complimentary digital scans per fiscal year; thereafter half price
- Special services: current price plus half service fees