Finding material relevant to your research
UCI Library Search Library Search is the discovery and catalog platform for all UCI Libraries material, including those held in Special Collections & Archives. In addition to records for our rare books and manuscripts, Library Search will provide you with links to our archival collections.
Online Archive of California. The Online Archive of California (OAC) is a database of finding aids, or collection guides. Most OAC finding aids include access notes, background information, and an inventory of the materials. Here, you can search and request individual containers from archival collections for reference or duplication.
Digital Collections Our existing digital collections are always available for researchers to view. Our digitized materials include hundreds of thousands of images, documents, audio and video recordings, web archives, and other digital files.
Requesting material and making an appointment
Each record and archival collection has an individual request link to Aeon, our Special Collections request management system. When you click on the request link, you can request the item to be available for you on an appointment date you select if there is available space. If a date is not available, the day is either fully booked (there is a six person maximum) or Special Collections & Archives is not open at that time.
Your materials will be ready for you upon your arrival. Additional materials can be requested for future visit(s). Please note that we are unable to provide “live” paging or duplication services during your visit. Additionally, in order to page your material, we require at least one full business day between your material request date and the day of your appointment.
If you have not already created an account with Aeon, you will be prompted to do so when you hit the request link.
Once you have an Aeon account, you will be able to log in at any time to view and manage your requests up until the day of your appointment. If you need to cancel your appointment or contact us directly for any reason you can write to us directly at firstname.lastname@example.org
Where to find the request links for Library Search records
The link to request items through Aeon can be found in the record under “Location Items."
Where to find the request links for Online Archive of California (OAC) finding aids
The link to request items through Aeon can be found near the top of the finding aid under “Get Items." It's helpful to take note of which specific container (usually a box or folder) from the collection you would like to request as the request form replicates the finding aid.
How to request your material and make an appointment
Once you have clicked on the request link in Library Search or in the OAC Finding Aid, you’ll be brought to a request form that will allow you to either modify the details of your request, or select the specific box and folder you’d like to view.
The form automatically defaults to requesting to view the material in person, in the reading room and requires you to select a date for your appointment.
Click on the calendar icon at the bottom of the form and select a day for your visit. Once you have found an open day, press submit request and you can review your account to confirm.
Requesting material for Digitization
In order to request an item to be scanned and delivered to you via Aeon you’ll need to complete the steps above: click the request icon, register or log into your Aeon account, modify the details of your request or select the box/s you would like from the finding aid, and select a date needed by for the delivery of your scans.
However, you will first need to click on the “Request Duplication” button at either the top of the request form for Library Search, or at the bottom of the request form for an OAC finding aid.
Once you’ve clicked the “Request Duplication” button this will add additional fields that will help you specify the exact nature of your request, specific details, format, resolution, etc.
Due to limited staff, requests for scans of material can take from 1 week to 4 weeks depending on the number of items being requested. If you have any immediate time-constraints or particular situations or circumstances, please email us directly at email@example.com.
We will do our best to accommodate you.