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Permissions to Publish

The copyright law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a patron makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that patron may be liable for copyright infringement.

What does this mean?

It means that UC Irvine Special Collections and Archives provides any duplicates (photocopies, photographic copies, etc.) of materials from its collections solely for your personal research use under terms specified by U.S. copyright law.

It means that you do not have the right to republish, display, digitize and post on the World Wide Web, donate to another repository, or in any other way distribute these duplicates, without securing appropriate permissions. You may certainly, however, quote from the duplicated materials in your own writings without permission to the degree permitted by the U. S. copyright statute cited above.

What if I do want to publish something I've had duplicated?

In order to publish, display, or in any way further distribute any duplicates of materials obtained from Special Collections and Archives, you need two kinds of permission:

  • Permission of the physical custodian of the material. In most, but not all, cases this is the UC Irvine Libraries Dept. of Special Collections and Archives. You must write a letter or e-mail requesting such permission.
  • Permission of the copyright holder of the material (owner of the intellectual property as defined by U.S. copyright law). Although Special Collections and Archives is not the copyright holder for materials in most manuscript collections, we can provide you with information about contacting copyright holders.

If you wish to obtain the permissions indicated on above, your first step should be to write a letter or e-mail to Special Collections and Archives (specific contact information follows). Please include all of the following information in your letter or e-mail:

  • Your name.
  • Your address, phone number, and e-mail.
  • An explicit description of the material for which you are requesting permission, including the collection name and number from which that material was duplicated.
  • A detailed description of your plans for publishing, displaying, or further distributing the duplicates of UCI Special Collections and Archives materials.
  • If you are requesting permission to publish the duplicate(s), please provide information about the publisher and the anticipated print run.

Your response from Special Collections and Archives will include any information concerning use fees for your proposed reuse of our material, as well as any information that we have available regarding copyright holders for the material you've cited. Any permission granted will be for one-time, non-exclusive use of the material.

You will then be solely responsible for obtaining any necessary permissions from copyright holders to the extent required by the U.S. copyright law.

Please contact:

Steve MacLeod
Public Services Coordinator, Special Collections and Archives
The UC Irvine Libraries
P.O. Box 19557
Irvine, CA 92623-9557
(949) 824-4967