Duplication Services
Special Collections provides staff-mediated photocopying and digitization services. Use of digital cameras is permitted.
PolicyAll duplication of materials in Special Collections and Archives is done by staff, who also determine whether materials may be copied. The library reserves the right to refuse a copying order if, in the staff's judgment, fulfillment of the order would violate copyright law, or if size or condition of the material does not permit safe copying. Turnaround time for standard reproduction orders is four working days (see details below). Photocopies larger than 11x17 cannot be made. No more than 20 photocopies may be made from any single published item. Any necessary limitations on copying from archival and manuscript collections are determined when the order is reviewed.
A Request for Reproduction of Manuscript and Archival Materials form must be completed and signed for duplication of materials from manuscript and archival collections, prior to any copying being done. The request form is used for requests for photocopying, scanning, photographic prints, and a researcher’s use of a digital camera. For reproductions from the Jacques Derrida papers, please complete the Request Form for Photocopies from the Jacques Derrida papers.
Use of Digital CamerasResearchers may take digital photographs of collections materials under the following circumstances:
- Photographs may be used for research and teaching purposes only.
- All requests must receive curatorial approval, which is subject to the copyright laws of the United States.
- All requests must be approved in advance, and same-day approval often is not possible.
- You must disable any flash mechanism on your digital camera prior to taking photographs.
- The taking of photographs cannot be disruptive to other researchers.
- During photography all items must lie flat on a reading table or on a foam book rest.
- Staff will ensure that all handling of materials is safe and appropriate.
If you require publication-quality images, see the reference librarian to place an order for digital services and to obtain information about permission to publish.
- Advance payment is required for all reproduction requests; staff must review requests and prepare invoices.
- No payments may be made in cash.
- Payment by credit card is not available at this time.
- On-site researchers must provide a library copy card for routine photocopy orders.
- On-site researchers must request and make payment for orders no later than 30 minutes before department closes.
- A check or money order is required for all high-resolution scans, digital photocopies, and for photocopy orders for over 100 copies.
- UCI departmental recharges are accepted for all types of orders.
Additional handling fees
For patrons not affiliated with UCI, an additional 15% UC overhead fee will be charged when paying by check. An additional $2.50 invoice fee may also apply. These fees will not be charged for UCI students, faculty, or staff paying by check or by departmental recharge.
Standard orders are defined as photocopy orders of fewer than 100 pages or digital image orders of fewer than 25 images. We guarantee completion of standard orders within four working days and RUSH orders within two working days. The turnaround time for larger orders cannot be guaranteed.
This includes reformatting of audio-visual materials, b&w and color photos, slides, and color photocopies. Please inquire about current prices: spcoll@uci.edu or 949-824-3947.